Travel Request Form

A Travel Request (TA or TR) for university business must be entered into the Travel and Expense Module in UF GO (entry to UF GO Module is completed by fiscal team on your behalf). If travel commences prior to the submission and approval of a Travel Request, a justification is required.

Travel Requests should be requested at a minimum of 10 business days prior to the travel if you are a UF traveler. More time may be needed if the traveler has not previously traveled with UF funds.

*A Travel Authorization is not needed for virtual conference registrations. Please email EMED-Accounting@ad.ufl.edu with any registration requests or submit your receipt along with funding source, benefit/justification and approval if applicable.*

Travelers are allowed up to 1 day on domestic travel and 2 days on foreign travel to reach destination and return from destination if needed. The charges on the Travel Requests are estimates of what you expect to spend.

Airfare:

Flights within Main Cabin are allowed.
Flight time over 10 hours = eligible for a 1-cabin upgrade (i.e. Premium Economy Internationally; Comfort Plus Domestically)
Flight time over 16 hours = eligible for a 2-cabin upgrade (i.e. Business Class)
Flight Time is from scheduled departure from originating airport to scheduled landing time at final destination.

For more information, read the UF Travel Directives: https://procurement.ufl.edu/wp-content/uploads/2024/09/2024.08.16-Travel-Directives.pdf

All communications regarding your submission will occur via email.

Traveler(Required)

First Last

Are you employed by the University of Florida?(Required)

Yes

Employee Affiliation(Required)

Non-employee Affiliation(Required)

Student

Visitor

Other

Do you have a UF ID?(Required)

Yes

Traveler UF ID(Required)

Traveler Phone(Required)

Traveler Date of Birth(Required)

Traveler Email(Required)

Traveler Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Advisor's Name(Required)

First Last

Advisor's Email(Required)

Enter Email Confirm Email

Approver Name(Required)

First Last

Approver Email(Required)

Enter Email Confirm Email

Are you traveling to a foreign location?(Required)

Yes

Are you taking any UF-owned equipment with you (ex. laptop/tablet)?(Required)

Yes

Are you preparing this form for someone other than yourself?(Required)

Yes

Originator's Name(Required)

First Last

Originator's Email(Required)

Will this trip include personal dates?(Required)

Yes

Personal travel dates(Required)

General Purpose of Trip(Required)

Conference or Convention Website(Required)

Departure Date(Required)

Return Date(Required)

Origin(Required)

Starting Point of Travel (City/State/Country)

Destination(Required)

Business Travel Location (City/State/Country)

Funding Source(s)(Required)

CME/PDA

Programmatic/Departmental Funds

Start-Up

Restricted Funding

Other

Project ID(Required)

Please specify the funding source(Required)

Are you charging multiple funding sources?(Required)

Yes

How did you determine the split between funding sources?(Required)

Will any portion of your travel expenses be covered by a non-UF source?(Required)

Yes

Please provide the name of the source and the amount.(Required)

Reason for Travel and Benefit to the Funding Source(Required)

Please provide information such as the name of the conference,workshop or meeting; the title of the presentation if available and how this trip specifically benefits the funding source. If traveling to a foreign location, please list entities and locations you are visiting.

Estimated business expense type(Required)

Airfare Cost Estimate(Required)

AirCard/direct bill to the department Cost Estimate(Required)

Registration Cost Estimate(Required)

Lodging Cost Estimate(Required)

Car Rental Cost Estimate(Required)

Fuel Cost Estimate(Required)

Estimate Number of Miles(Required)

Mileage Cost Estimate(Required)

Parking and Tolls Estimate(Required)

Other Transportation Cost Estimate(Required)

Meals Cost Estimate(Required)

Domestic-$36 per day. International Rates vary by location

Other Costs Estimate(Required)

Explain other costs in comments section

Total Cost Estimate(Required)

Please include any additional comments you may have:

(i.e – personal days, back to back trips, explain any other costs listed)

Upload any supporting documents

Drop files here or

Max. file size: 30 MB.

I certify that:(Required)

I have read and understood the UF Travel Policy

If you do not know or fully understand the policies above please reach out to department administration.